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Building an Information Sharing and Safeguarding (IS&S) Environment is a team effort. Sponsoring organizations have to assemble a team of strong players who can handle all of the disparate tasks involved. A single project manager (PM) is essential, with the authority to make critical decisions on behalf of the governance body. The build or buy decisions will be made in this play, and plans will be developed for the acquisition of in-house talent or contractor services to ensure that all facets of building the IS&S Environment are being handled by experienced and knowledgeable team players. Contracting officers must understand how to evaluate third-party technical competency so in-house teams can be paired with contractors who are good at both building and delivering effective IS&S Environment capabilities. A procurement strategy in keeping with applicable regulatory provisions is essential. Ways to accelerate and establish agility in procurement actions are applicable at this point.  

 

Desired Outcome: Project manager is on board and key leaders are identified and available for service.


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1. Identify a PM that has a product management background with technical experience to assess alternatives and weigh tradeoffs.
2. All stakeholders agree that the PM has the authority to assign tasks and make decisions about features and technical implementation details.
3. The PM has a strong relationship with the contracting officer.
4. The PM is responsible for ensuring that required features are developed, the timeline is being managed as expected, and all issue logs and bugs are addressed appropriately. Other key team members will handle subtasks such as training, implementation, procurement, legal, and technology and other tasks.
5. Implementation is multi-disciplinary – it is essential to have communication across the team and the ability of the team to reach back to the users for feedback where necessary.
6. Member(s) of the team have experience building mission-critical, high-traffic digital services.
7. Member(s) of the team have experience designing applications to meet identified requirements (web, mobile, cloud).
8. Member(s) of the team have experience using automated testing frameworks.
9. Member(s) of the team have experience with modern development and operations (DevOps) techniques like continuous integration and continuous deployment.
10. Members of the team have understanding and experience in implementing open standards-based solutions.
11. A contracting officer is on the internal team if a third party will be used for development work.
12. A budget officer is on the internal team or is a partner.
13. The appropriate privacy, civil liberties, and/or legal advisor for the department or agency is a partner.

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1. What organizational changes have been made to ensure the PM has sufficient authority over and support for the project?
2. What does it take for the PM to add or remove an IS&S Environment feature/capability?
3. What technical skills are available in-house and what skills are missing?
4. What are the options for getting missing skills (e.g., acquisitions, training)?

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The following resources can help you with this play:

 

Pre-RFP Toolkit (v3-2013), IJIS Institute, http://www.ijis.org/?page=PreRFP_Toolkit 

Return to the IS&S Environment Playbook